Best in Galaxy Alien Costume Contest Application

Online Vendor Application

-Printable Vendor Application-

VENDOR GUIDELINES: PLEASE READ THIS PAGE PRIOR TO COMPLETING ATTACHED APPLICATION

Thank you for your interest in becoming a vendor at the Pine Bush UFO Fair.

The Fair area is located on Main Street, Side Streets and the Crawford Commons Lot / Gazebo Area.

GENERAL RULES

    • No electric or water is available. No generators will be allowed without expressed prior permission.
      Restrictions will apply.*
    • One vendor space is 10 feet x 10 feet. IF YOU NEED ADDITIONAL AREA, you must reserve more than one space.
    • This event sells out. There is no extra space for oversized vehicles unless the space is reserved in advance.*
    • If you will be requesting a particular spot, we will do our best to accommodate when possible.
    • Please send in your request and application as early as possible.
    • Please note that space numbers may differ from past events.
    • Vendor maps will be emailed prior to event. Space numbers will also be marked on curbs on event day.
    • No vendor will be allowed items that are considered weapons, unsafe, or destructive.
    • Set up is between 8:00 am -9:30 am ONLY. Vehicles must be offsite by 9:30 am for street closure.
    • No vehicles (other than approved food vendor vehicles) will be permitted in Fair Area during event hours.
    • Breakdown starts approximately 4:00. Road is scheduled to re-open at 4:30pm.
    • Park only in legal parking spaces during event.
    • VENDORS are responsible for complete removal of all trash related to space. Dumpster locations
      will be posted on provided maps
    • Vendors (including youth) are NOT to solicit or place signage in any area other than their allotted space.
    • NO walking around soliciting raffles or goods to the crowd.
  • Items other than contracted products should NOT be sold, for example:
    No Silly String, No smoke bombs. PLEASE Use best and reasonable discretion.

The Town of Crawford reserves the right to shut down vendors who do not observe guidelines
FOOD VENDORS:

All food vendors who will be preparing food onsite or selling non-pre-packaged foods must obtain a certificate from the Orange County Board of Health and/or NYS Dept of Ag & Markets prior to the event. All certificates must be posted onsite on fair day. If you do not have a permit on fair day, you will be disqualified as a vendor. Vendor fee is non-refundable. Please apply for your temporary food permit from the Orange County Department of Health as soon as possible. Applications not received by OC DOH within five (5) business days prior to the event shall be subject to a $100 expedited processing fee. Applications not received within at least two (2) business days of the event shall be subject to a $200 expedited processing fee.

These late fees will apply to all applications, including those normally fee exempt.

Questions regarding food permit applications? Please contact Kelly McBride, Public Health Sanitarian (845) 291-2331,

Orange County Department of Health Division of Environmental Health.

PLEASE NOTE:

If selling cooked food, it MUST be cooked on-site only.
Pre-packaged goods (cookies, honey, candies, jams etc.) are allowed.
Every effort is being made to avoid food sales that conflict with Main Street restaurants.
Carnival/Fair type food is preferred
SUBMIT COMPLETED APPLICATION with applicable fee By May 17th, 2024 :

Town of Crawford Government Center

UFO Fair Vendor Application / 121 State Route 302/ Pine Bush, N.Y. 12566

If vendor application is accepted, you will be sent a confirmation email and additional information.

If vendor application is not accepted, uncashed check will be returned prior to fair date.

* Direct inquiries to: communityservices@townofcrawford.org